Creating Events

After installing the Events Management App, get started by creating a new event.

Navigate to Dashboard > Marketing > Events to manage and create events. 
Click the New Event button to get started entering details for your event.

You will be presented with a configuration form. The minimum required information for a new event is a title, start time and end time. Set a sensible event title, as this will be displayed publicly when your users RSVP. 

New Event - Basic Options

Event Title: Displayed as a heading on the RSVP page, and when an attendee adds the event to their Google or Outlook Calendar.

Image: Upload an icon for this event. It will be displayed as the event cover image in the event repeater.

Timezone: Confirm the timezone that the start / end times are being specified in.

Start Time: The time when the event will start. Users may still RSVP for an event after the start time, so if you'd like to prevent this from happening you need to ensure that you set the RSVP deadline (in the RSVP Options tab). Both the start and end time will be displayed on the RSVP page. 

End Time: The when the event will end. Users cannot RSVP for an event after the event end time. 

Location: The location is displayed after the user has RSVP'd, and also when an attendee adds the event to their Google or Outlook Calendar. 

RSVP URL: Specify whether attendees will register for this event through your Oncord website, or be directed elsewhere. This setting allows you to display all your upcoming events on your website, regardless of whether you are managing RSVP within Oncord. 

Maximum number of Attendees: Select this option to restrict the number of attendees allowed at the event.

QR Code Check In: When this option is selected for an event, a QR code can be included in the event reminders sent to attendees, which allows admins to quickly check-in attendees at the event.

Short Description: This short description acts as a teaser, and may optionally be displayed where events are listed throughout the website. 

Description: This description is displayed on the public RSVP page, above the RSVP form. 

New Event - Additional RSVP Options

Invitation Required: You may opt for this event to be "Open", or "Invite only". Public users will be unable to RSVP or view the details of an invite only event until they login, and as long as they have been invited to the event. You can send an e-mail marketing campaign with an RSVP link to attendees, they will be logged in after clicking a link in the e-mail campaign. 

RSVP Deadline: Contacts will not be able to RSVP after this time (you may still manually RSVP attendees though). Ensure that the "Timezone" field has been set correctly, as the RSVP deadline will also use that timezone. 

Allow 'Maybe' RSVP: If you select this option attendees can select 'Maybe' as an option on the RSVP form for the event.

Alternate RSVP: This option will allow contacts to specify someone to attend in their place when they RSVP. This option is mostly applicable to invite only events, allowing attendees to send another person in their place instead of the user who was invited. 

Allowed Guests: Select this option to allow attendees to bring guests, you may specify the maximum number of guests allowed. 

Require Address on Registration: To encourage event registration, by default Oncord will not ask attendees for their address. Tick this option to require the user to enter their address.

Registration Fields: Custom fields may be used to include more custom options in the RSVP form, such as dietary requirements.